Introduction
The Law requires that the Pound Ridge Library District Trustees, officers and employees observe high standards of business and personnel ethics in the conduct of their duties and responsibilities. As employees and representatives of the Pound Ridge Library District, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations. Each member of the Pound Ridge Library community has the responsibility to report actions that present “conflicts of interest” or actions that violate laws, regulations, and Library policies. The Pound Ridge Library has created a policy whereby employees and Trustees are to report any concerns they may have relating to such violations. The matters which should be reported in writing under this policy include, but are not limited to, suspected fraud, theft, embezzlement, accounting or auditing irregularities, bribery, kickbacks, misuse of Pound Ridge Library assets or suspected regulatory compliance violations.
Statement of Policy
An employee or Trustee who makes a report in good faith is protected from any harassment, victimization, up to and including dismissal, that results from making the report. The Director/Board President must ensure that these procedures are available and known to all employees and that all employees/Trustees have easy access to the procedures for making a report. An employee or Trustee who suspects wrongdoing by a Trustee, officer or employee should speak with the Director unless the suspected wrongdoing involves the Director in which case they should speak with the Board President. In the event that the wrongdoing involves the Board President the matter should be brought to the Director and the Board Vice President or another officer of the Board. If an employee or trustee feels that the matter has not been adequately addressed by the Board President and/or Director then the matter should be reported to another member of the Library Board of Trustees.
Investigation
Ordinarily, the Director will conduct a preliminary investigation. During the preliminary investigation, the Director will discuss the complaint with the individual named in the complaint and will notify the Board President. If the preliminary investigation shows no justification for a complaint, the complaint will be closed and the complainant will be notified of this decision. If the preliminary investigation reveals potential wrongdoing and serious violation, the Director, Board President or Trustee Officer will pass the complaint on to the Board of Trustees. They, in turn, will direct how the investigation is to be carried out. The employee making the complaint will receive general information on the progress of the investigation and its outcome unless doing so would jeopardize the investigation.
I have read and understand the Whistle‐Blower Protection Policy:
Signature ___________________________________________________ Date ____________________________________
Revised and approved by the Pound Ridge Library Board of Trustees, May 13, 2003
Policy approved by the Pound Ridge Library Board of Trustees, November 10, 2009
Policy approved by the Pound Ridge Library Board of Trustees, December 20, 2011
Policy approved by the Pound Ridge Library Board of Trustees, April 2, 2013
